Responsible for Domain Renewal

At some point in the life of your company, you will have to address the issue of domain renewal care. Your company will be much better served if you have everything lined up to ensure that there is a key person responsible for domain renewal, and that there is a specified process to ensure the renewals are done properly and on time. Here are a few things to consider in drafting that process.

First, verify how your provider will notify you that the time to renew a domain is coming up. Typically, most providers send out email and postal mail notifications about three months before the domain registration is set to expire. If you know this is the case, that gives you the basic time frame you have to do whatever needs to be done within your company to approve the renewal and process the payment.

Next, designate one individual in your organization to be responsible for domain renewal tasks. Appoint a backup person as well. Illness, extended business trips, and many other factors could lead to a domain renewal not getting done in time. That could have an adverse effect on your business. By having two people responsible for domain renewal, chances are you will be covered in all situations.

Third, outline the steps to renewing domains. Does the request have to be signed off on by a company officer first? Will Accounts Payable need to schedule the payment date before you can notify your provider that you will be renewing? By knowing exactly what must be done, you equip the person responsible for domain renewal with the tools necessary to handle the task with ease.

As a final step, how will your company confirm with your provider that the domain renewal is complete? Many providers will send email and snail mail confirmations of the renewal, which will include the next expiration date. Make sure those confirmations are set to go to the persons responsible for domain renewal, so they can make the task complete and move on to their other responsibilities.

Making sure you have one or two people responsible for domain renewal will ensure the task does not fall through the cracks. Provide your team with what they need to handle the renewal, and the process will work smoothly.

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